This notice explains how the Glasgow and Clyde Valley Green Network Partnership (GCVGNP) gathers, uses, shares and protects the personal information that they hold. Personal information broadly means information that identifies a living individual.
Who we are
The GCV Green Network Partnership was formed in June 2007. The Partnership brings together the eight regional authorities as well as Forestry Commission Scotland, the Scottish Environmental Protection Agency, Scottish Enterprise, Scottish Natural Heritage and the Glasgow Centre for Population Health. Benefits delivered through development of the GCV Green Network will help local authorities deliver on a range of strategic documents. These include Single Outcome Agreements, Open Space Strategies, Local Biodiversity Action Plans and Access Strategies. Each partner is represented at senior officer level on the Partnership Board. The Chair of the Partnership Board is the Clydeplan Manager. GCVGNP staff are hosted by Renfrewshire Council. For further information about us, please visit our website.
What types of personal information do we hold?
We may hold and process your name and contact details (job title, address and postcode, email, telephone and mobile numbers).
Where do we get this personal information?
Normally, the only information we hold comes directly from you when you sign up to our newsletter or to take part in workshops, surveys or consultations. Other information that we hold has been made public by you or provided through board members.
Why do we hold this personal information?
We hold this information in order to keep you informed of progress and news relating to the GCV Green Network, to invite you to relevant events, workshops, and/or because you have specifically asked us to send you our newsletter.
What do we do with your personal information?
All the personal information is held on the GCVGNP computer system.
When we ask you for personal information, we promise to:
- make sure you know why we need it
- only ask for what we need, and not to collect too much or irrelevant information
- protect it and make sure nobody has access to it who shouldn’t
- only share it with other organisations when the law allows
- make sure we don’t keep it longer than necessary
- not make your personal information available for commercial use
In return, we ask you to:
- give us accurate information
- tell us as soon as possible if there are any changes
- This helps us to keep your information reliable and up to date.
How long do we keep it?
If you have signed up to our newsletter, your personal information will be stored until you choose to unsubscribe to the newsletter, or until your email address becomes invalid. In either of these cases, your personal information will be removed from the GCVGNP computer system and from MailChimp’s computer system.
If you share your data with SurveyMonkey for the purposes of completing a survey, we will hold your personal information until we have completed analysis of the survey, in case we need to contact you for further information. Your personal information will then be removed from the GCVGNP computer system and from SurveyMonkey’s computer systems.
If you register for an event using EventBrite, we will hold your personal information as long as needed to share information about the event and any outputs from the event. Your personal information will then be removed from the GCVGNP computer systems and from EventBrite’s computer system.
Your rights in relation to your personal information
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal information. You have the right to request from us access to and correction or deletion of your personal data, the right to restrict processing, object to processing as well as, in certain circumstances, the right to data portability. You have the right to object to direct marketing and not to be subject to automated decision making (although we do not carry out either of these).
How to withdraw consent
If you would like to withdraw your consent, you may do so at any time by unsubscribing via MailChimp. Alternatively, please email email@example.com or call 0141 229 7748 to withdraw your consent.
If you are not happy with the way in which your personal information is held or processed, please contact us using the details below. We will aim to respond to any request received from you within one month from your request. You also have the right to complain about data protection matters to the Information Commissioners’ Office (ICO). The ICO is the UK’s independent body set up to uphold information rights. You can find out more about the ICO on its website (link to this) or by calling 0303 123 1113.
Changes to this privacy notice
If this privacy notice changes in any way, we will inform newsletter subscribers via the newsletter and post the updated privacy notice on our website at (insert link). Regularly reviewing this website page ensures you are always aware of what information we collect, how we use it and under what circumstances we will share it with other parties.
This Privacy Notice was last updated in July 2018.